e-Office

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Paper and postal-based documents delivery takes a considerable time with manual work between office or agency.It decreases the opportunity to pursuit chronicles of paper records. Long-term conservation of critical paper reports concern with damage or loss and the applicable cost for file, for example, building, human resources, and support is also increasing continuously.

Most often heard statement within government circles is that the conventional ERPs are overkill for government purpose. Retrofitting conventional ERP into Government domain is fraught with massive customization and associated delays and risk of failure.

Our e-Office analyzes process, meta-data, information system. e-Office system supports full life-cycle of a document from creation to disposal.

below are the features of our e-Office solution:

Capture	Scanning, OCR, Indexing, Barcode, Imaging
	Upload File
	Create File online
Document Life-cycle	New File, Check-in, Check-out, Publish
	Archive, Back-up
	Version control
Access control	Read, Write, Update, Full-control
	User, Group, Role and Meta-data based access
	Repository, Folder and Document Level access control
Meta-data Management	Meta-data Form builder, Any type of data-type
	Link meta-data to external Databases and applications
Indexing	Manual Indexing using Meta-data fields
	Automatic document content indexing
	Automatic indexing using OCR fields
Search	Free-text search in document content
	Meta-data search
Document viewer	Multi-format viewer
	Annotation capabilities
	Document comparison
Digital Rights Management	Permit/Disable Print, Save, Cut-Copy-Paste
	Password protect, Watermark, Header/Footer, Banner
	Set view expiry date
Store	User-defined hierarchy
	Multiple Repositories
	Meta-data storage
Collaboration	Add / View Comments
	Annotations and Markup
	Distribution and Subscription
Work-flow	Work-flow designer
	e-Form builder
	Wizard driven Report Builder
	Built-in alerts and escalation
	Ability to set business rules
	Integrate with external databases and applications
Reports	Process based, Document based, Status based
	Graphs and Charts
Portal	News
	Discussions
	Information sharing
Administration	Audit logs (view, update, download, print)
	User management
	Portal management

• Automatic Audit logs
• Granular Security based on Access Rights
• Digital Signature Support
• Record Management support
• In-built Content Management features

There are 3 major benefits that can be achieved through e-Office implementation:

• Document Management Process Revision

Through revising current manual paper-based process, it could be a best practice of e-Office system implementation and raise efficiency of the government business

• e-Office system Implementation

e-Office system manages document full life-cycle and raise document management efficiency. It shows the best practice to informational projects proceeding in agency

• Existing Paper Documents Digitization

Through digitizing existing paper documents defined the scope and level of digitization, it improves convenience of document management and more efficient application