With the Prime Minister’s “Digital India” initiative in place and growing focus on building a digital economy, several organizations are planning to go digital for managing their official documents. To become digitally progressive, every organization should focus on proper assimilation, sharing and security of huge amount of data it produces.
Today, a government organization deals with the critical mass of data which is stored in a haphazard manner and lacks basic organization and access structure. Currently, to access or share data, individuals rely on redundant, inefficient processes which also leave a deadly impact on the environment. To conquer the problem, it has become critically important for everyone to adopt a Document Management System (DMS) which reduces the hassles of storing, sharing, accessing data. A DMS is software which aids in the publishing, storage, indexing, and retrieval of documents with a central repository in the form of electronic documents. A DMS helps an organization reduce its paper and stationery expenses considerably and promotes the idea of digital economy. A DMS also drastically helps make big changes on the overall productivity level of an organization and enables clutter-free processes to flow freely.
With DMS, your data is stored securely and is backed up consistently. DMS being a progressive tool allows easy sharing of data which can be accessed by a distinctive individual, group of individuals or even the whole association. DMS has also built an archive of fast commands which makes the data traceable and allows easy recovery. Not only this, with DMS, not only the user can look up for data with the record names but can also track data using inside substance and properties. This feature allows for better data management and reduces dependability on a single individual or user.
DMS also prevents data duplication which happens when individuals share the same data. The DMS system works on a single shared storehouse which leaves no space for duplicity and saves individual effort and time. DMS thrives on the fact that it enables record alarms when new reports are added or if existing reports are redesigned a major improvement over the conventional method which provides no notifications in the event of archive update.
At Naesys, we are committed to make a difference. Naesys Document Management System (DMS) seeks to build on the core value of e-governance and also aims to promote better administration and control in government organizations. Naesys DMS is built to assist the government organizations on their administrative tasks and helps in capturing, storing, auditing, indexing, retrieving and searching data easily. DMS helps government organization garner full control over its work and comes with many upside advantages.