Gone are the days when bankers used to manage thousands of files and folders manually. Most banks are investing in document management systems (DMS) to manage the multitude of documents and organize the document circulation by making the documents indexable and searchable.
All banks, irrespective of their sizes, have to handle truckloads of documents on a daily basis. The different types of documents that they need to manage and store include signature cards, forms, client applications, financial statements, wealth management documents, loan agreements, financial statements and numerous others. Most of these documents are usually handled manually and many of these need to be moved from one desk to another or from one office to another. Moreover, sometimes a single document needs to be accessed by different people, simultaneously. To ensure this, one has to make multiple copies of a single document and arrange the storage space accordingly. This undoubtedly leads to high costs.
With the ongoing advancement of technology, the banking and financial sector has incorporated a lot of new technologies in the work process so that it can provide the customers with an improved level of services and ensure streamlined processes. With the help of document management software, banking organizations can achieve process visibility at all levels of administrative processes, enhancing user accountability. With effective implementation, documents can be indexed and consolidated easily to facilitate faster, convenient searching, retrieving and sharing regardless of department or location.
The document management software helps save a huge amount of paper and, therefore, allows removing many manual tasks. This way, the banks will be able to utilize valuable resources for more important purposes due to the substantial amount of time it saves. With DMS, multiple users can access the same document at a time, eliminating the requirement of document duplication. One of the main advantages of using a document management solution is that it can save banks a vast amount of money since one can easily eliminate the cost that is required for printing, storage, and courier.
One of the biggest motivators for banks these days is the security of confidential customer data and online transactions. The right document management solutions have mechanisms for access control and security to protect the documents from unauthorized access. The tool gives banks the peace of mind that their customers’ information is being held in a safe, yet easily accessible location. Document management system not only ensures that a wide variety of documents is securely accessed, viewed and processed but also meet mandated data privacy standards.
In summary, a successfully implemented Document Management System results in better management, automated workflow, secure information, and exceptional customer service. Naesys Document Management System (DMS) can help your banking organization achieve all these benefits while improving the speed and accuracy of document-driven processes and lowering operation expenses.