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  • Document Management System for e-Government

    Document Management System – The Way to the Efficiency and Transparency in e-Government

    With a large portion of information management in the public sector comprising of document management, implementation of an efficient document management system has become a strategic imperative for e-government.

    E-Government and the need for Document Management System

    Information communication technology (ICT) has revolutionized the way we live, work, learn, and play. Governments worldwide are encountered with the challenge of transformation and the need to recreate government systems in order to deliver efficient and cost-effective services, information and knowledge through information and communication technologies. This has led to the evolution of new ways of governance known as electronic government or simply put e-Government. E-Government is the latest ICT revolution in governments to enhance efficiency, effectiveness, responsibility, and transparency. In an information-intensive society, efficient information management is extremely critical for e-governance.

    The primary objective of e-Government is not just limited to providing information services to its citizens but also includes the development of strategic links among various government departments, communications at various levels of government (Federal, State, and Local Governments), facilitation of government policies, operations, transactions and strategy implementations etc. All these require that government’s daily transactions, operations, and resources are digitized for cost-effective and convenient service quality. Unlike the traditional methods of governance where paper-based documents were dominant, e-Government services require implementation of a robust document management system (DMS), which is akin to the bloodstream of effective e-Government.

    Document management system (DMS) is one such tool powered by ICT and utilized by e-Government implementations for managing valuable information resources from documents in any government or business setting. The solution helps to support the communication process between citizens and authorities on the one hand and increase the efficiency of internal government processes on the other hand. It helps governments streamline operations to deliver value through improved productivity, and empower government staff to respond rapidly and collaboratively to meet the needs of constituents.

    Key Drivers for DMS in e-governance

    Extremely cumbersome task of manual file handling and physical management of documents in a large volume

    A very large number of stakeholders, and the need to maintain and make accessible the documents that form the evidence for every single transaction

    Need to increase transparency in functioning of various departments

    Anytime, anywhere accessibility and availability of information, to enable faster delivery of government services to a large base of people across different segments and geographical locations

    Need to reduce duplication of work and communication costs

    Need to streamline operations to deliver value through cost-effectiveness and improved productivity

    Facilitate user experience and ensure timely release of documents and information in response to citizen requests

    Security of information resources and adherence to regulations and security policies

    Document management is very important in e-government for reaching the goal of paperless offices. DMS can be used by organizations to automate processes which make them efficient and reduce the costs. It promotes productivity and efficiency, enhances the interactions among employees, and serves the overall of the citizens through enhanced collaboration supervised by standard operating procedures. The other reason for DMS deployment is to reduce the data redundancy and duplication of information.

    With advanced file approval, management, tracking and intelligent search capabilities, Document Management System – The Solution for a Paperless Office allows government agencies to expand the reach of their services, improve and facilitate user experience and improve transparency while reducing costs at the same time.

    Recognizing the importance and capitalizing on its skills and technologies developed, over the years, Naesys has taken major initiatives in the area of e-Governance offering custom solutions and services. Our e-Governance solution DMS brings the accountability, transparency, and effectiveness in government administration along with improving service provided by government agencies. Data remains confined under tight security provided by Naesys DMS which eliminates security risk and maintains confidentiality. For more information, visit http://naesys.com/document-management-system.html.

  • Document Management System for Effective Archival

    Document Management System ensuring Strategic Control through Effective Archival

    Digital archiving is essential for the long-term retention and management of historical digital assets that are no longer needed for current business operations but need to be retained to satisfy regulatory compliance, corporate governance, records management or data management requirements.

    Record keeping is a fundamental activity of public administration. Without records, there can be no rule of law and no accountability. Public servants must have the information handy to carry out their work more efficiently, and records represent a crucial source of information. Well-organized records provide a reliable, legally verifiable source of evidence of decisions and actions taken by an organization over time. So, records must be well managed in order to ensure that they are protected for both administrative purposes and to serve as evidence of the organization’s work.

  • Protect Your Campus from Data Breaches

    Protect Your Campus from Data Breaches

    Strong policies, a commitment to ongoing training of all key stakeholders and up-to-date digital security technology are all central elements of protecting critical campus information from data breaches.

    The need for robust cybersecurity is at the top of many organizations priority lists. As more and more of our daily lives are moved online, it is essential to be as safe as possible when it comes to digital records, personal information, and more. Hackers are constantly at work with the goal of stealing valuable data, and only organizations that are committed to investing in cybersecurity will be able to stay one step ahead of the game.

    While the hacking activities have always been evident for businesses, it is now an issue for institutions of higher learning as well. Higher education institutions are vulnerable to losing personal information of students, faculty, and staff, as well as valuable intellectual property such as patents awarded to professors and students.

  • Technology in the Classroom

    Incorporating Technology in the Classroom

    Technology has played a key role in transforming the education sector and will continue to shape the teacher-student relationship by offering better accessibility and connectivity.

    Education Technology

    Technology is always evolving, and the same is true for education technology. Every day, we hear about some new technology that is changing the world and the way we learn in it. This rise in the use of technology has led education establishments to integrate technology into their learning process as much as possible.

    Today, the student is not considered as an empty vessel to be filled in by facts and figures. They are now expected to use so many media and materials and to get the learning experience from all sides.

  • Big Data Analytics for Government

    Big Data Analytics Applications in the Government Sector

    Big data analytics applications can enable government and public-sector organizations to offer effective services and respond more quickly and accurately to the citizens’ needs. 

    Big Data

    The concept of gathering and processing of huge amount of data is not new, what is new is the speed at which we can now process that data. Every day we create approximately 2.5 quintillion bytes of data. It is estimated that 90% of the data which is been generated till now is created in last 2 years alone, and with the help of that we can predict what amount of data the world would be dealing in upcoming years, and that lead us to work with the term that is called “Big data”.

  • Video Conferencing Software for Legal Sector

    How Video Conferencing Software for Legal Industry can Offer Greater Efficiencies

    From informal meetings to witness interviews and depositions, legal professionals are using video conferencing software to conduct case-related services around the world, eliminating the need to travel.

    Video conferencing solutions are being employed by many organizations around the globe. The enormous benefits of video conferencing software are not limited to private industries alone. In fact, it can be incorporated into the government and legal sectors as well to keep their operations seamless and serve the citizens better. The software enables government organizations to engage organization and stakeholders, provide on-demand access to services from any location, reduce cost and distance/travel barriers; and improve citizen services, justice systems, emergency services and security.

  • Security & Surveillance for Smart Cities

    Security & Surveillance to Drive Smart and Safer Cities Concept

    As the drive to build smart and secure cities gains momentum, the role of IT, especially security & surveillance technologies, in ensuring safety has increased multifold.

    When Modi government announced the idea of creating 100 smart Indian cities, it created waves in the security & surveillance market as security integration it is going to be the major driver of the success of the Smart Cities project. For any city to emerge as a smart city, it has to be safe to start with. Safety and security systems are extremely critical in achieving the key objective of making the cities smart and safer for all inhabitants and stakeholders.

  • Digital Security Systems Critical for Digital India

    Digital Security Systems Critical for Digital India and Smart Cities Concept

    As Digital India and the concept of Smart Cities take shape, cyber attacks have doubled year over year. It is the time we should start considering the implementation of digital security systems as an integral part of the plan rather than an afterthought.

    When we talk about the government’s ambitious Digital India and Smart Cities initiatives, usually the focus is on the scale of the project and capacity to do it. However, it also poses a big challenge, that of digital security. With the move towards a digital economy, increasing amount of consumer and citizen data will be stored digitally and a large number of transactions will be carried out online.

  • ERP software solutions

    Public Sector Organizations turn to ERP Software Solutions to Modernize Functions

    Today, more than ever, public sector organizations are realizing that ERP software solutions can enable organizations to process transactions more efficiently and effectively by solving the challenges posed by disconnected and uncoordinated applications.

    The public sector is a major contributor to the economic development of a country. The government has taken various measures to improve the quality and accountability of government agencies and its employees so as to provide better services while ensuring greater transparency in operations. Government agencies need modern ERP software solutions just as much as business enterprises do.

  • How ERP Solution can Transform the Insurance Industry

    The ability to analyze and visualize data easily and quickly can present a monumental advantage to insurance companies. ERP solution can slice and dice data however you want, generate custom reports when needed, and present them visually with vivid dashboards.

    In an insurance company, massive administrative and paper-work done every day and the data is usually not maintained in one place. As a result, a huge amount of data gets generated in an insurance company every day.It is difficult to get hold of the important data quickly which causes unprecedented delays due to non-uniformity of data, transactional errors, and departmental arrangements.